Are you a manager feeling overwhelmed and stretched too thin? If so, you’re not alone. Recent studies have found that the average manager spends three hours a day on interruptions, which means up to 80% of their time is being spent on things that are not the most important for the organization. That’s why we developed the playbook for managers. It’s a simple system that helps busy professionals optimize their time and get the most out of every day. With our playbooks, you can finally take control of your day and make sure all of your tasks are completed efficiently and effectively.
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Time blocking is a great way to prioritize and organize your daily activities. The idea behind it is simple: block out specific times throughout the day to dedicate to certain activities. Each of these blocks is called a play. With the playbook system, you can easily identify which tasks need to be done first, which ones can be completed later, and which don’t need to be done at all. And I understand that as a manager, you will need to spend time answering questions and working on unplanned needs. Those should be included in the plays as well. It’s a great way to make sure nothing falls through the cracks and that your day is productive.
Creating Playbooks for Every Position
At our organization, we take it one step further by creating playbooks for every position. We take all of their key activities, block them throughout the week, and make sure they are completed within their allotted times. We manage according to those playbooks. This helps us ensure that everyone on the team has an understanding of their roles and responsibilities each day and never has to wonder what they should work on next.
Analyzing Your Activities
Once you have created a playbook for each position, it’s important to analyze your activities and adjust your plays as necessary. You want to prioritize certain activities above all else so you can maximize productivity in the long run. This could mean focusing more on customer service than administrative work or vice versa depending on what is most beneficial for your organization.
Implementing the Playbook Structure
Once you have identified which tasks should have priority over others, it’s time to implement the playbook structure into your daily routine. Here are a few tips and techniques:
- Make sure you have enough time blocked off each day – Having too much or too little time in a play can lead to inefficient resource use; make sure there’s enough time during each activity so that they are completed thoroughly and accurately.
- Use data tracking tools – Use online tools like spreadsheets or project management software like Trello or Asana so that you can easily keep track of your tasks and manage them accordingly; these tools also give you insight into how much time was spent on each task so you can better manage your resources in the future.
- Break down large plays into smaller tasks – Breaking down larger projects into smaller tasks will help keep things organized and also help you track progress more easily; this will also prevent procrastination because individual tasks seem less daunting than an entire project!
Creating playbooks for managers has helped our organization become more efficient, effective, and successful as they strive towards achieving their goals. With its easy-to-follow structure, businesses of any size can employ this strategy with ease and reap its rewards almost immediately! If implemented correctly, managers will find themselves having more productive and less stressful days while also finding greater success in their positions!
For more on this topic, stream Season 2, Episode 11 of The Grow Show.